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📘
Office Applications
Microsoft Word
Word formatting, shortcuts, and features
⌨️ General
| Shortcut | Description |
|---|---|
| Ctrl + N | New document |
| Ctrl + O | Open document |
| Ctrl + S | Save document |
| Ctrl + W | Close document |
| Ctrl + P | |
| F12 | Save As |
| Ctrl + Z | Undo |
| Ctrl + Y | Redo |
| F7 | Spell check |
⌨️ Navigation
| Shortcut | Description |
|---|---|
| Ctrl + Home | Go to beginning of document |
| Ctrl + End | Go to end of document |
| Ctrl + G | Go to page/section/line |
| Ctrl + F | Find |
| Ctrl + H | Find and Replace |
| Ctrl + Page Up | Previous page |
| Ctrl + Page Down | Next page |
| Ctrl + Left/Right | Jump word by word |
⌨️ Selection
| Shortcut | Description |
|---|---|
| Ctrl + A | Select all |
| Ctrl + Shift + End | Select to end of document |
| Ctrl + Shift + Home | Select to beginning |
| Shift + Arrow | Extend selection character by character |
| Ctrl + Shift + Arrow | Extend selection word by word |
| Double-click | Select word |
| Triple-click | Select paragraph |
| Ctrl + Click | Select sentence |
⌨️ Text Formatting
| Shortcut | Description |
|---|---|
| Ctrl + B | Bold |
| Ctrl + I | Italic |
| Ctrl + U | Underline |
| Ctrl + Shift + D | Double underline |
| Ctrl + = | Subscript |
| Ctrl + Shift + + | Superscript |
| Ctrl + Shift + K | Small caps |
| Ctrl + Shift + A | All caps |
| Ctrl + D | Font dialog |
| Ctrl + ] | Increase font size |
| Ctrl + [ | Decrease font size |
| Ctrl + Shift + > | Increase font size (preset) |
| Ctrl + Shift + < | Decrease font size (preset) |
| Ctrl + Space | Remove character formatting |
⌨️ Paragraph Formatting
| Shortcut | Description |
|---|---|
| Ctrl + E | Center align |
| Ctrl + L | Left align |
| Ctrl + R | Right align |
| Ctrl + J | Justify |
| Ctrl + M | Increase indent |
| Ctrl + Shift + M | Decrease indent |
| Ctrl + 1 | Single line spacing |
| Ctrl + 2 | Double line spacing |
| Ctrl + 5 | 1.5 line spacing |
| Ctrl + 0 | Add/remove space before paragraph |
| Ctrl + Q | Remove paragraph formatting |
⌨️ Styles
| Shortcut | Description |
|---|---|
| Ctrl + Shift + N | Normal style |
| Ctrl + Alt + 1 | Heading 1 |
| Ctrl + Alt + 2 | Heading 2 |
| Ctrl + Alt + 3 | Heading 3 |
| Ctrl + Shift + L | Bulleted list |
⌨️ Insert
| Shortcut | Description |
|---|---|
| Ctrl + Enter | Page break |
| Shift + Enter | Line break |
| Ctrl + Shift + Enter | Column break |
| Ctrl + K | Insert hyperlink |
| Alt + Shift + D | Insert date field |
| Alt + Shift + T | Insert time field |
| Alt + Shift + P | Insert page number field |
💡 Tips & Tricks
- Use Styles for consistent formatting (Home > Styles)
- Show/hide formatting marks with Ctrl + Shift + 8
- Use Navigation Pane (View > Navigation Pane) for document outline
- Format Painter (Ctrl + Shift + C to copy, Ctrl + Shift + V to paste formatting)
- Use Read Mode for distraction-free reading
- Track Changes (Review > Track Changes) for collaboration
- Insert Table of Contents from Headings (References > Table of Contents)